The Western Mass NEMBA Board has six executive roles and additional at-large roles (currently 10 regional seats). Executive roles should be filled at all times; regional at-large seats may remain open until filled.
Executive Leadership
Additional Board and Regional Seats - 1 year term
Western Mass NEMBA holds elections every February. Voting takes place via online survey in the week prior to the following February chapter meeting, and results will be announced at the meeting.
Eligibility
Current Western Mass NEMBA members are eligible to vote and run for elected positions; members must have an active membership at the time of the vote. Board members can serve unlimited consecutive terms, provided they are voted in again at the end of each term.
Nominations
Those wishing to nominate themselves must submit a statement of interest to the current board by January 15th. This statement should outline why they would like to serve on the Western Mass board, and any relevant experience they have to contribute. This can be short and informal. All eligible nominations will be shared with chapter members at least two weeks before the February chapter meeting.
Vacancies
If a board position becomes vacant during the year, the board reserves the right to appoint an existing board member to the vacant position, hold a special election, or leave the seat vacant until the next election. Any interim board member serves until the next election.
Chapter leadership will be expected to follow the community norms and all NEMBA policies, and to satisfactorily perform their duties as assigned.
Any member of the board can raise an issue of officer conduct for discussion at a board meeting. Repeated or severe instances of violation will result in the offending party’s removal from the board.
President
Vice President
Secretary
Treasurer
Regional Board of Directors Primary & Alternate Representatives
Acts as the chapter’s representative to the NEMBA BOD and who must participate in quarterly meetings throughout New England and represents the chapter in NEMBA BOD elections. They are also responsible for keeping their chapter informed as to what is happening regionally.
Regional Seats
Note: Board Leadership may fill one of these seats in addition to their executive role, but will need to be elected into the position separately.
These roles may be performed by any chapter member as agreed upon by the board.
Social Media Coordinator
Trails Coordinator
Trail Liaison/Rep
Event Coordinator/Planner (per event)
Group Ride Coordinator (per ride)
These norms help foster an inviting, inclusive, and joyful mountain biking community for our chapter. Violation of these norms will be handled at the discretion of the board; response may range in severity from a verbal warning, up to loss of chapter voting privileges and participation.
Voting Parameters
Current Western Mass NEMBA members and currently serving board members are eligible to vote on issues as defined below. All chapter votes aside from elections will happen in person; members who are unable to attend a meeting may submit their vote in advance to chapter leadership. Issues raised for vote must be publicized at least one week in advance along with the meeting agenda.
Financial
Bylaws and Governance
A public vote by chapter members is needed for fundamental changes to chapter governance; a two-thirds majority is needed to pass.
Elections
A public vote by chapter members is needed to elect chapter board members; ranked-choice voting will be used in cases where there are more than two candidates. Voting takes place via online survey in the week prior to the following February chapter meeting.
Chapter Branding
Chapter branding related votes require a majority decision. A public vote by chapter members is needed for chapter name changes, new logos, and other "trademarks".
Contracts
Contractual related votes require a majority decision. A board vote is required to approve any contracts or agreements with other organizations, individuals, or parties.
Other issues may be raised for chapter vote at the discretion of the board.
Quorum
For issues that require a board or chapter vote, quorum is defined as:
Before the meeting
Board meetings should be called at least two weeks in advance; urgent or emergency meetings may be called by any Board member, but quorum rules will still apply for any votes. Notice must be given to all Board members via the agreed-upon communication channels (currently Facebook messenger and email).
After the meeting
Meeting minutes should be posted to the chapter website within one week after the meeting. The results of any votes, and other important takeaways should be highlighted on chapter social media and the website.
Before the meeting
Chapter meetings should be advertised at least two weeks in advance; one month is ideal. The meeting agenda should be posted at least one week in advance; any items that will be up for a chapter vote should be included in this advance notice. Any chapter member can submit agenda items in advance; these suggestions will be included at the discretion of the board.
After the meeting
Meeting minutes should be posted to the chapter website within one week after the meeting. The results of any votes, and other important takeaways should be highlighted on chapter social media and the website.
No amendments at this time.
Last update on November 9, 2023.
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